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.2.In the main menu, select File/New/Choose form.A Choose form dialog box popsup, shown in Figure 46 select Journal entry.In the journal entry dialog box shownin Figure 47, if you're making the call as you record it, click on the Start Timerbutton and the Journal will time the call for you.If you've already made the call,select a start date, time, and approximate duration of the call.3.Add whatever notes you like in the text box below, then click Save and Close.Figure 46: Select journal entry in the choose form dialog box.Microsoft Outlook and Exchange Server Tips and Tricks 45 Figure 47: In the journal entry dialog box select the start timer if you are makingthe call, if you have made the call select a start date and time.Microsoft Outlook and Exchange Server Tips and Tricks 46 COLLABORATION TIPSStart Collaborating NowMicrosoft Outlook and Exchange Server make it easy to start collaborating andcoordinating your team s efforts.Using Exchange Public Folders and the built-inOutlook modules such as Tasks, Contacts or Calendars, users can start instantlycollaborating with others.In Outlook, click on File/New then Folder.The CreateNew Folder dialog box will appear as shown in Figure 48.To create a groupcontact database, select Contacts in the Folder contains box.To create a groupcalendar, select appointments.After creating the new folder, you can send ashortcut to other members on your team so they can place their information in thefolder.You can even take the folder with you when you are working on a laptop andare not connected to your network.Since this new folder is based on built-inOutlook modules, you can start using the full power of Outlook in your instantcollaborations.Figure 48: Creating a new folder for group contacts in an Exchange Public folder.Extend your applications with VBScriptExtend the power of your Outlook applications by using VBScript in your forms.VBScript is a subset of Visual Basic and allows Outlook developers to add customfunctionality to any Outlook form such as accessing a database, hiding controls, etc.Figure 49 shows the VBScript editor in Microsoft Outlook.Microsoft Outlook and Exchange Server Tips and Tricks 47 Figure 49: The VB Script editor in Microsoft Outlook.Events, Events, Events!Outlook also exposes events so developers can control Outlook forms and actions.Some events that Outlook supports are when an item opens, when an item issaved, when a user changes a property such as subject or categories and when anitem is read.Figure 50 shows programming to an Outlook event using VBScript.Microsoft Outlook and Exchange Server Tips and Tricks 48 Figure 50: Microsoft Outlook supports many different types of events in customforms.Here you can see some examples of the events that are supported.Powered by ActiveXMicrosoft Outlook supports ActiveX controls in custom forms.This means thatdevelopers can take advantage of thousands of third-party controls in their Outlookapplications.To insert an ActiveX control on your Outlook form, go into designmode for an Outlook form and select from the Form menu, Control Toolbox.Right-click on the toolbox and select Custom Controls.The Additional Controls dialog boxshould appear as shown in Figure 51.Select the ActiveX control you want to addto the toolbox and hit ok.Drag and drop the new control to your form.The ActiveXcontrol will appear on your form as shown in Figure 52.Microsoft Outlook and Exchange Server Tips and Tricks 49 Figure 51: Inserting an ActiveX control on the Outlook Control Toolbox.Figure 52: ActiveX controls inserted on an Outlook form and added to the controltoolbox.Customize your toolboxImagine that you want to always add certain controls to a number of forms and youMicrosoft Outlook and Exchange Server Tips and Tricks 50 want them constantly laid out the same way on each of these forms.Instead ofhaving to add each control manually, developers can customize their OutlookControl Toolbox.To do this, go into design mode on an Outlook form and bring upthe Control Toolbox by selecting from the Form menu, Control Toolbox.Drop thecontrols you want to use on an Outlook form as shown in Figure 53.Select all thecontrols and drag and drop them onto the control toolbox.You should now see acustom control which you can select from the toolbox which is all of the controls andtheir layout that you just dropped onto the toolbox, as shown in Figure 54.Figure 53: Create your controls on an Outlook form, select them and drag and dropthem onto the Control Toolbox to customize the toolbox
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